Follow
Share

So, I know this isn't a caregiving question, per se...but I thought I would ask for opinions.


I'm finally at the tail end of going through mom's possessions. Now I'm just weeding through all of her paperwork. To say that mom liked to save paperwork is like saying the sun is kinda hot.


I have about 8 file boxes/banker's boxes full of old paperwork, including a box full of years and years of bank statements.


Her estate has been settled, and all funds paid out; none of these accounts are open anymore.


So, do you think it's necessary to shred all of the pages of the statements? Or just the "cover" page that has her name and address on it? In theory, no one should be able to use her SS# for ID theft, since it was reported to SS that she passed away; and frankly, even if someone is able to use it, that's not going to be my problem to solve - at least, I don't think it would be.


Would you spend hours shredding? Or just throw it into recycling?

This question has been closed for answers. Ask a New Question.
I recommend shredding. You can usually have it done for about 150.00 for that many boxes. Check with your local law enforcement, ours has shredathons twice annually.

What concerns me is that one paper that has someone else's personal information on it.

If you are certain that nothing like that exists, then recycling is probably fine.
Helpful Answer (6)
Report

Shred. Then you don’t have to worry about it. My mom has kept all her paperwork for 60 years. No idea what’s in all those boxes. I would pay a company to do it. They will get it done quick.
Helpful Answer (5)
Report

I second the idea of a paid shredding service.
Unfortunately there are none in my immediate area and I still have boxes of stuff that I have been working through very, very slowly 🤣 - I wish I still had access to a burn barrel. You are lucky that only the cover page has identifying information, most of my stuff has something embedded on every page.
Helpful Answer (4)
Report

"Ultimately, experts recommend keeping most estate papers for seven to 10 years, just to be safe. Specifically, the recommendations break out this way:

Keep tax returns and supporting documents, records of property or investment sales, appraisals, and the estate's bank statements and accounting records including payment to creditors for at least seven years.

Keep records of any trusts established with estate assets until at least 10 years after the youngest beneficiary becomes eligible to take their full share.
Keep the deceased person's death certificate, ongoing trust documents, the original will, and letters testamentary issued by the court indefinitely.

That's potentially a lot of paper for a larger estate. If you don't have room for all of it, consider keeping only originals, such as a signed will or certified copy of a death certificate, and scanning the rest. Keep a copy on an external hard drive or disk and back it up to the cloud as well. Check with your service provider to be sure that your data will be encrypted.

When you are ready to get rid of documents, be sure to shred them because many estate records contain significant personal information."

(source: https://info.legalzoom.com/article/how-long-keep-settled-estate-papers)
Helpful Answer (9)
Report
MountainMoose Feb 2022
Excellent post, Geaton777! I was Mom's live-in caregiver and her financial and medical POA. When my mom passed, those POAs ended and my sister became her executor. I gave ALL of Mom's papers to my sister.

For my protection (my narcissistic sisters accused me of stealing Mom's money even though I was always open with her "books" and often told them if they had questions I'd show them everything. One sister, on advice from Mom's lawyer, did ask specific questions. I showed them all receipts and the statements I used showing every penny. Sister told the other "everything was on the up and up" but the accusations continued.).

Anyway, the thought of scanning two-foot length of documents exhausted me. For each month, I laid out the receipts and/or documents and carefully photographed the set, ensuring each photo was clearly showed the information. Actually, that process went pretty fast.
(1)
Report
See 1 more reply
Good point Geaton. I ran into difficulties when selling my mom's farm that related to tax decisions made by my father who had died 15 years previously, and I also had to provide a death certificate for my brother who had died 10 years before but was still listed on mom's POA.
Helpful Answer (2)
Report

Oh, yeah, I'm holding onto all the tax paperwork, and the estate paperwork (guess I should have said that originally, lol)...I'm talking bank statements back to when she first moved here with me (1999!!).

But I guess you're all correct, and better safe than sorry, so a-shredding I will be! Unfortunately, no shredding services near me, phooey
Helpful Answer (2)
Report

Some communities in this area offer free shredding at a municipal location, usually in Spring or in Fall.  No costs are involved.   You might check with your local community's waste disposal section.

I too would shred it all; many solicitors (I don't know if any of the data in question includes this)  use mail merge functions so that names appear repeatedly, as if the mass produced solicitations are individually tailored.
Helpful Answer (3)
Report

I am with Geaton in keeping 7 years of tax records, bank statements, and etc. I acted as Trustee and POA for my brother for a few yeas before his death and then in settling his estates. It amounts to one file box I am keeping, along with his trust papers and etc. Just stacked it into the basement with what is in storage now. At 80 we are on cleanout overall for some years now, and down to very little. One more file box not a problem.
I would shred, myself, but it is made easy here by out scavenger service; we just haul in a box for shredding and it is free. After all that I have done this amounts to "easy".
I think you are "safe", but I would just do it because I do "overkill" normally. Congratulations on getting it all done, Good; it's a job, isn't it?
Helpful Answer (2)
Report
Geaton777 Feb 2022
notgoodenough, just scan them all so you don't have to keep papers. Make sure your computer is always backed up.
(2)
Report
See 1 more reply
NGE, I once took enough papers to fill three 50 gallon totes to a paper shredder 45 miles away. We emptied the bags into the totes, they dumped the totes into the huge shredder, paper clips and staples included. I stood and watched the whole process. Truly the way to go if at all possible for you.

Previously I had been removing any paper with names, etc and burning them out back in my burn pit or shredding in my paper shredder in the house. The papers without info and my shredded paper went to a local school paper recycling dumpster. The school gets paid for the paper.
Helpful Answer (4)
Report
notgoodenough Feb 2022
Unfortunately, no such service exists around here.

What I can do is split it up and mail it to my sisters to deal with...again, just kidding. Well, kinda.
(3)
Report
You could probably pay someone to take it away and shred it for you. Mightn't cost more than a dollar or two. Mind at rest without the ear-jangling racket and the faffing about unjamming and applying lubricant while you dream up 1001 things to do with shredded paper.
Helpful Answer (2)
Report

In my area, there is an organization that provides employment opportunities for disabled folks. One of the services they offer is shredding. However, if I hadn't known someone who works there, I would have never known about their shredding service as they just don't advertise it much. Is there an organization in your area that provides employment opportunities to handicapped folks? If so, check with them to see if they offer shredding. You just never know!
Helpful Answer (4)
Report

If it’s several boxes or more then just burn it. A 6-gallon metal trash can from Lowes/Home Depot will work nicely. Put a small log or two on the bottom for air circulation. Better is to poke some holes near the bottom so air can circulate.

Don’t try to burn it all at once! It won’t burn well. Start a fire and add a few crumpled pages at a time. Please have a water hose or fire extinguisher near by.
Helpful Answer (1)
Report
Isthisrealyreal Feb 2022
If you have never done this, it would take a couple weeks or better to burn 8 banker boxes of papers. Doing it all day, every day.

Our neighbor died and her children blew in for ten days to deal with things. When they left, they asked if we would burn the rest of her items. No problem, it took 3 days to do a box and the fire department showed up.

Shredding is far, far easier. And, you can use the shredded paper as mulch or recycle.
(3)
Report
See 2 more replies
Burn or shred. Have it done if you don't have opportunity. And its not just the cover sheet. The back sheets often have images of the checks, which has the same info as what you find on the cover sheet. I'd find a way to just burn it a box at a time..make sure it burns completely. If you decide to have it shredded, make sure it's "cross shredded". It ends up looking like packing material, not long strains of paper.
Helpful Answer (1)
Report

I was able to take years of tax documents to a local Staples and they shred in bulk. I think you might pay by the pound but it was inexpensive.
Helpful Answer (2)
Report

Where I live there is a veteran-owned shredding business that brings a truck to your location. Everything goes in, paper clips, etc. Gets done lickety split and no hoisting heavy boxes of papers.
Helpful Answer (3)
Report

Recycling
Helpful Answer (1)
Report

Nope, not recycling. The idea of shredding/burning is that the info is literally destroyed and cannot be re-used or abused.

My friend is helping her hoarder niece--they hauled 50lbs of PAPERS out of her bedroom and friend said they had only scratched the surface--everything is in big black garbage bags and that's how she 'sorts' her paperwork. Even though most of the stuff they destroyed was over 12 years old--her SS # and such has not changed, so it could be used by someone to open accts. The kicker was that none of the mail was opened, bills and ads, magazines and catalogs--all still in unopened packaging.

The cost to shred this was $150, so they're looking for a cheaper way to do this, b/c it will cost thousands, if they actually get through it.

Friend said that THEY had to remove all staples and such---I don't know how that is even possible.

I'm intrigued by people who hoard everything that comes in the house--truly, I am baffled by people who feel they have to hang on to every piece of mail that comes in the house.

Personally, if I could, I'd burn all this stuff, but we're in a city and burning papers is not permitted.

A piece of advice that I heard a while back is to sort your mail over the recycling bin. Literally, don't even let it come in the house to be looked at later if it's something you already know is trash. 5/6 days of my life ALL my mail is recycled.
Helpful Answer (2)
Report
LittleOrchid Feb 2022
I don't know about others but I can tell you why my mother-in-law died with a house full of junk mail. As she aged she spent more and more time in front of the television. She kept hearing PSAs about shredding everything with your name on it, and about not putting anything in the trash with your name on it. We could not convince her that the junk mail addressed to her came from databases that already had her name and address. (Among other sources, the USPS sells lists of names and addresses to anyone willing to pay.) We also bought her a shredder so she could shred and put in the trash. That didn't work because she read about how the Iranians put together many documents from the American Embassy that was taken over in the 70's. Identity theft is a big problem in the world today. Some people have more fear of it than they have ability to cope with the reasonable response to it. When we have more legal protections for our privacy this one cause of paper hoarding might occur less. I can't speak to other reasons for hoarding.
(5)
Report
See 1 more reply
Thank you everyone!

Well, it's been 4 days of shredding, but we're mostly through it. DH and I have worked out a pretty good system, I sort and he shreds.

I probably could have asked my neighbor to use his burn barrel; but this really hasn't taken as long as I had thought it might.

ITRR - I had no idea that compressed paper would only smolder and not burn! I guess since fire needs oxygen to burn, the paper pressed together robs it of that.

I'm going to hold onto her tax papers. Not just the 7/10 years, but ALL of them (back from 1955, no kidding!) I want to talk to my accountant and see what his recommendation is; but I'm also going to hold onto them for a bit to take a look, maybe along with my sisters. I think it might be fascinating to look back at tax records from 70 years or such, DH said it's a little bit of history, and I agree. It's only 1 box of stuff, not at all unmanageable once the time comes to have to get rid of it.

Thank you for all of your suggestions!
Helpful Answer (5)
Report
DeckApe Feb 2022
About reading old tax returns, I got a look at some 25 year old tax returns of my parents. Learned a few things; some mysteries were solved. No need for me to save those memories.
(0)
Report
Lots of good answers here. Basically, shred is better. However, if your mom was anything like my mom, that depends on the amount of sorting you do. Mom kept everything. That included old bills, letters from family, even Christmas and birthday cards. She had saved the papers for the purchase of every car, including the insurance papers back to the 1951 Ford. Every utility bill. You get the idea.

My sisters and I (and once in a while our brother) sat in the living room of her old home and went through every box in 3 hour sessions over months. Greeting cards and other things with incomplete names and no addresses or information went straight into big black trash bags. Everything with a complete name or an address or any personal information went into a shred box. There was no estate to speak of. Once the bills were paid, etc., there remains about $1000 each. The sister who is executor will keep the account open until Mom has been gone a full year, just in case. However, any scrap that might allow some unscrupulous person to file a false claim against the estate will be shredded and taken to a facility that will accept shredded paper for recycling. We will pay for that. Reason? The estate cannot afford the legal fees to handle a false claim. Those who would cheat you will think of all sorts of ways to misuse or misrepresent data they may get from the trash. Shred it all and have it securely recycled. It is worth it. If you are your mother's executor, it will be your problem if someone makes a false claim against the estate. Even if a claim is false, it must be answered. It is not anyone else's problem, it is yours. Take the time or money for the shredding. It is worth it.
Helpful Answer (5)
Report

I am the pack rat and I have about ten years to get rid of all my junk. My choice for documents would be burning, but I don't know if it's legal if you do it outside. I've never used my fireplace and the TV sits in front of it. I would have to move the big screen TV and have someone check out the fireplace before I would burn anything in it. As I'm writing this, it dawned on me what a mess it would be to clean out the burned papers, etc.
Helpful Answer (2)
Report
sp19690 Feb 2022
Never burn papers in your fireplace. It becomes a fire hazard. They have shredding places you can take the stuff to or if you have a lot they will bring the truck to you. Many banks have free shred days in the spring too. Though that stopped turning the pandemic maybe it will start again in 2022.
(0)
Report
notgoodenough: Some locales have free shredding events. Perhaps you will be able to locate one.
Oh, I see that you answered your own query seven hours ago.
Helpful Answer (3)
Report

My parents had mountains of paperwork from decades long gone. Back then , ssns were printed throughout the documents, sometimes difficult to see if I was just scanning through. I decided to use my fire pit instead of my shredder. Not a bad way to spend the afternoon.
Helpful Answer (3)
Report

Keep the last 7b years of documents that IRS might want to look at. Shred the rest,
Helpful Answer (0)
Report
sp19690 Feb 2022
You can't audit dead person. Or can you?
(0)
Report
See 1 more reply
I had 48 totes of papers. Shred.
Helpful Answer (0)
Report

My MiL and FIL had 69 years of paperwork in their house with all the other hoarder stuff and trash they accumulated. As part of the cleanup, I shredded the old tax returns, bank statements, checks, any paperwork with ssn’s on it and it took 3 or 4 days. DH was amazed. I was disgusted.

I realized DH has the same tendencies his parents have with paperwork and he deflects. He accuses me of having the most stuff in the house. It is hard not to have plates to eat on, pots to cook in a table to eat at a living room set, etc. I was amused since we did initially have a bunch of TVs. I don’t know how that happened. I fixed that. We have 2 that are used. The rest are donated or given to people. After cleaning out his parents house, I started on ours.

DH was in shock. My place will feel bigger sooner and be easier to clean. Piano, sleeper sofa, bench, old historical papers off to sisters who want them. Historical book dad gave me was given to sister who could use it in her work. Will be checking out antique stores to sell some of my antiques I inherited since I never wanted them in the first place. My house is small.

I want the pleasure of enjoying my home without the clutter. I just need to ask sisters that I really don’t want birthday presents.
Helpful Answer (0)
Report
Isthisrealyreal Feb 2022
We have a rule, presents must be consumable or find a family in need and help them.

No exceptions. If anyone gives us a "gift" that is stuff, we tell them how much we appreciate it but, we have no need. If the giver wants it back, great, if not, it gets donated.

It took a while to get people to understand that we appreciate the thought but, we buy what we need and we don't want great products just being stored when someone could really use and enjoy it.
(1)
Report
This question has been closed for answers. Ask a New Question.
Ask a Question
Subscribe to
Our Newsletter