I live in a separate borough of the city and work. What's the best way of keeping track of hours and paying? I assume these people want to get paid weekly. Issues of bad weather and vacations for me (week at a time) mean sometimes I can't make it out. I'll probably use Zelle but I can't be casual about keeping on top of pay and hours.
Make a spreadsheet? Or is there freeware that people use?
Being paid weekly is nice but many places your pay is off a week from your work. If you do a quick search you will find that typically your pay is a week or 2 sometimes longer after you begin work.
I like the idea of the Ring style camera doorbell plus a remote locking system.
You will need to check for the labor laws in your state: often caregivers are never considered "independent" workers but actual employees.... of yours. This means you need to do payroll withholding and quarterly reporting, submit W2s, have employment contracts outlining hours, tasks, OT, PTO, etc. This is why I went through an agency, even though it was more expensive. Agencies also do background checks and supply subs at the last minute.
You should also research what the laws are about having cameras in your LO's residence. With no one there other than "strangers" I would add this safety feature.
Does your LO have 24/7 aids? If so, you might want to research a facility since it may be equal to or less money than full-time aids. It would certainly be less work for the POA/legal guardian.
You could use Exel or Numbers to track. I would consider a payroll service or actual bookkeeper, who could also process their W2s at the EOY.
Make sure your LOs sensitive information and paperwork is locked safely away. If she's on prescription pain meds make sure there is a way to count the pills. You'd be amazed at how desireable those are to people who have an addiction or know how to sell them "on the street".